DanceOnVibes Limited ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
1. Data Controller
DanceOnVibes Limited is the data controller responsible for your personal data.
Company details:
- Legal entity: DanceOnVibes Limited
- Company number: 17423769
- ICO Registration Number: ZC249791
- Registered office: 167-169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom
Contact details:
Phone: +44 7440 319830
General/support email: support@danceonvibes.com
Privacy email: privacy@danceonvibes.com
2. Information We Collect
We may collect the following categories of personal data:
- Account information: username, email address, password (stored in hashed form), and profile details you provide.
- User-generated content: comments, posts, messages, and other content you submit.
- Technical data: IP address, browser type, device information, and usage data necessary for the operation and security of the site.
- Communication data: information you provide when contacting us, including phone or email enquiries.
If you participate in the Fan Vote, we store a record of which DJ you voted for, the voting period, and associated moderation flags, linked to your account.
We do not use non-essential analytics, advertising, or third-party tracking data through cookies or similar technologies. See Section 6.
3. How We Use Your Information
We use your personal data to:
- Create and manage your account
- Provide, operate, and maintain the website and its features
- Display user-generated content as permitted
- Communicate with you about your account or enquiries
- Maintain the security and integrity of the site
- Comply with legal obligations
- Enforce our Terms of Use and Community Guidelines
4. Legal Bases for Processing (UK GDPR / EU GDPR)
We process personal data on the following legal bases:
- Performance of a contract: to provide account services and site functionality
- Legitimate interests: to ensure site security, prevent fraud, and improve our services
- Consent: where required by law, e.g. for certain communications
- Legal obligation: to comply with applicable laws and regulatory requirements
5. Sharing and Disclosure
We do not sell your personal data. We may share your data only:
- With service providers who assist in hosting, security, or email delivery, under data processing agreements
- With law enforcement or regulatory bodies when required by law
- In connection with a merger, sale, or transfer of assets, where permitted by law
- With third parties if you choose to interact with embedded content or external links (see Section 7)
6. Cookies and Similar Technologies
We use the following categories of cookies:
- Essential cookies: required for account login, session management, security, and fraud prevention. These are always active and do not require consent.
- Consent preference identifier: a pseudonymous identifier stored locally in your browser's localStorage (not a cookie) to record and retrieve your consent choices for compliance purposes. It is strictly necessary to provide the consent-management function you have requested and is not used for advertising, analytics, or cross-site tracking.
- Analytics cookies (Google Analytics 4): placed only when you consent via our cookie banner. We use GA4 to measure site usage so we can improve it.
- We do not use advertising or non-essential third-party tracking cookies.
The consent preference identifier is a strictly necessary local storage item under Article 5(3) of the UK/EU ePrivacy Directive. It is stored only on your device, is not combined with analytics data or advertising identifiers, and is not transmitted to third parties except where necessary for the consent-management service itself. When you are logged in, the identifier is derived from your user ID; otherwise a random local identifier is generated. It is not personal data and is used for no purpose other than consent management.
When you visit the site, a cookie banner asks for your consent to analytics cookies. You can accept or reject analytics cookies; rejecting limits cookies to essential ones. We use Google Consent Mode v2, which defaults analytics storage to denied until you accept. You can change your choice at any time using the "Cookie preferences" link in the site footer.
You can disable cookies in your browser settings, but some site features may not function properly. For more detail, see our Cookie Notice.
7. Third-Party Links and Embedded Content
Our website may contain links to third-party websites or embedded content such as videos or social media posts. If you click a third-party link or interact with embedded content, that third party may collect data about you as if you had visited their site directly. We are not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party services before providing them with personal data.
8. International Data Transfers
DanceOnVibes is a UK-based company and all personal data is processed and stored within the United Kingdom. We do not transfer your personal data outside the UK, so no restricted-transfer safeguard (such as the UK IDTA or Standard Contractual Clauses) is required.
The UK is recognised as ensuring an adequate level of data protection for transfers of personal data from the EU/EEA under Implementing Decision (EU) 2025/2574 of 19 December 2025, which renews UK adequacy under the GDPR through 27 December 2031. This followed the original Implementing Decision (EU) 2021/1772 of 28 June 2021 and its bridging extension under Implementing Decision (EU) 2025/1226. A parallel adequacy decision applies under the Law Enforcement Directive. Personal data can therefore be transferred between the EU/EEA and the UK without additional safeguards, subject to the European Commission's ongoing power under Article 45(5) GDPR to amend or withdraw this decision.
9. Data Retention
We retain personal data only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Account data is retained until you delete your account or request erasure, subject to legal retention requirements.
Inactive accounts. If you do not log in for 24 consecutive months, we will treat your account as dormant and securely delete or anonymise your account data, except where we are required to retain it to comply with a legal obligation. This helps us minimise the personal data we hold and ensures our records reflect only active users.
Consent logs. We retain consent log records for a maximum of 24 months. The retention period is measured from the date of your most recent consent decision or update: each time you accept, reject, or change your cookie preferences, the retention clock for your visitor identifier resets. When no new consent decision has been recorded for 24 months, your consent log records are automatically and permanently deleted. We do not retain consent logs beyond this period unless a specific legal obligation requires otherwise.
10. Data Security
We implement reasonable technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of electronic transmission or storage is 100% secure.
11. Your Rights
Under UK GDPR / EU GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Erase your data ("right to be forgotten")
- Restrict processing
- Data portability
- Object to processing
- Withdraw consent where processing is based on consent
To exercise any of these rights, contact us using the details in Section 1. We will respond within one month.
12. Children's Privacy
Our website is not intended for children under 16. We do not knowingly collect personal data from children under 16. If you believe a child under 16 has provided us with personal data, contact us and we will delete it.
13. Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction over any disputes arising in connection with this Privacy Policy.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date.
15. Marketing Communications and Event Alerts
We may send you service-related emails about features you actively use, including event alerts for festivals you follow on your watchlist — for example, when tickets go on sale or a lineup is announced. These are optional and operate on a granular, consent-based model:
- Per-festival alerts: you opt in individually for each saved festival using the "Email me when tickets go on sale or the lineup is announced" control on the festival page or in My Festivals.
- Global opt-out: you can disable all festival email alerts at once in your account settings. This overrides any per-festival preference.
- Easy withdrawal: turn alerts off at any time using the same controls — no notice period or penalty.
These communications are sent only to registered users who have saved a festival and enabled alerts. We do not send unsolicited marketing emails to non-registered addresses. Our newsletter sign-up (where available) is a separate, opt-in consent captured at the point of subscription and may be withdrawn at any time.
16. Fan Vote
The DanceOnVibes Fan Vote lets registered users cast one vote per calendar month for their DJ of the Month. The following privacy rules apply:
- Vote record storage: when you vote, we store a record of which DJ you voted for, the voting period (calendar month, UTC), and the time of your vote, linked to your account.
- One vote per month: each user may cast exactly one vote per calendar month. The ballot resets at 00:00 UTC on the 1st of each month. A cast vote cannot be changed, transferred, or undone.
- Voiding policy: votes that breach our Fan Vote rules or Community Guidelines may be voided by our moderation team. A voided vote stops counting toward the monthly aggregate immediately, but still blocks you from voting again in that same calendar month — you may vote again the following month.
- Data requests: to access, rectify, or request erasure of your Fan Vote records, contact us at privacy@danceonvibes.com (see Section 17). We respond within one month.
- Erasure interaction: where a Fan Vote record is erased at your request, the vote will no longer count toward the monthly aggregate, but the associated monthly voting restriction still applies for that calendar month to prevent circumvention of the one-vote-per-month rule.
17. Contact Us
For privacy-related enquiries, contact:
Phone: +44 7440 319830
Email: privacy@danceonvibes.com
Registered office: 167-169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom